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Administrative Assistant
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Sponsor: Marine Construction Survey Division
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Location: Houston, Texas
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Duties:
Provide administrative, secretarial and clerical assistance to support MCS work
processes, and assist other FCIH departments.
- Produce correspondence such as memos, letters, emails, reports and other documents
corrected for grammar, spelling and proofread for content. Scan, file and copy to
maintain document control.
- Assist in project accounting, data entry and invoicing; assist in streamlining of
department processes. Organize, assist and support department meetings, arrange
and distribute operating/data management procedures/manuals. Distribute mail and
information to division personnel. Create and maintain department files, databases,
contacts and data systems.
- Update out of office phone messages, reserve and confirm hotel and travel arrangements,
hire cars and flights for office staff. Keep printers and copiers supplied with
paper and toner.
- Assist with ordering supplies, cleaning and maintaining coffee stations, refrigerators
and break areas on a daily basis. Keep storage room organized and assist with recruiting
materials.
- Assist managers by running errands as required; perform other duties as assigned.
Requirements:
- College or vocational training in business or office administration, 2-4 years experience
in support of professional group of office technical staff or equivalent combination
of education and experience.
- Proficiency in use of Microsoft Office, Adobe Writer, and web browsers; Must have
good business grammar and spelling skills.
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